SECTION 4.01 – MEMBERSHIP
(1) Except as provided in sub-sections (2) and (3) of this section 4.01, a senatorial district committee shall consist of the chair and vice-chair of each legislative district and each county committee within the district. (2) The senatorial district committee of a district co-extensive with one (1) county shall be the county committee. (3) The congressional, senatorial or judicial district committee of a district which is composed in whole or in part of a part of a city or part of a county shall consist of the ward or township committee men and committee women from such wards or townships included in whole or in part in such part of a city or part of a county forming the whole or a part of such district.
SECTION 4.02 – WEIGHTED VOTING
Each member of the Senatorial District Committee whose membership consists of Ward or Township Committeemen and Committeewomen shall be entitled to one vote for each one thousand (1,000) votes or major fraction thereof cast for the Democratic candidate for Governor in the last Gubernatorial election in the Ward or township within the Senatorial District . Every member shall be entitled to at least one vote.
SECTION 4.03 – MEMBER VACANCIES
Whenever a member of any senatorial district resigns or is unable to serve because of death or disability, or ceases to be a registered voter of the senatorial district, a replacement shall be named in the same manner as the original appointment.
SECTION 4.04 –MEETINGS
(1) The members of each Senatorial District Committee shall meet at some point, to be designated by the current Chair of the Senatorial District Committee, if there is one, and if not, by the Chair of the Congressional District Committee in which the Senatorial District is principally located, on the third Saturday in August after each primary election to perfect their organization and on the third Saturday in November, after the general election to elect members of the State Committee. (2) The Senatorial District Committee shall also meet at the call of the district Chair or at the call of twenty-five (25) percent of the members of the committee. Notice of such meeting shall be in writing stating the time and the place of the meeting, the name or names of the calling authority, and shall be addressed to each member with the postage prepaid and deposited in the United States mail at least seven (7) days prior to said meeting. Written notice may be waived by a written waiver signed by at least two thirds (2/3) of the members of the district committee; provided, however that all members were notified in the same manner of the meeting prior thereto.
SECTION 4.05 – OFFICERS
At the required organizational meeting, the Senatorial District Committee shall organize by the election of one (1) of its members as Chair and one (1) as Vice-Chair, one (1) a man and one (1) a woman, and a secretary and a treasurer, one a woman, and one a man, who may or may not be members of the committee. All Senatorial District Committee officers must reside within the Senatorial District in which they serve.
SECTION 4.06 – DUTIES OF OFFICERS
The officers of the Senatorial District Committee shall have the powers, duties and limitations normally recognized as a function of their office. They shall assist in the election of the party nominee for State Senator of their district and in the campaigns of party nominees within their district, as may be requested by the respective candidates. Within forty-eight (48) hours after the required meetings, the Senatorial District Chair shall notify the State Chair, in writing, of the names, addresses, and telephone numbers of the new Senatorial District officers, and of the two (2) State Committee members.
SECTION 4.07 – OFFICER TERMS
The officers of the Senatorial District Committee shall be elected every two (2) years at the organizational meeting on the third Saturday in August after each primary election shall serve for a term of two (2) years or until successors have been duly elected and qualified.
SECTION 4.08 – OFFICER VACANCIES
If any of the following events occur to any Senatorial District officer, a vacancy in that office shall exist: death resignation ceases to reside in the Senatorial District which he or she represents remains convicted of a criminal offense other than a misdemeanor after his or her rights to appeal are exhausted fails to attend at least one-half of regularly scheduled Senatorial District Committee meetings during any calendar year the State Committee, after a finding by the Appeals Committee that member has used the party name or resources in an unauthorized manner, votes to remove such member. If a Chair vacancy occurs, then the Vice Chair office shall be declared vacant. An election shall be held to elect the Chair and Vice Chair, and that election shall be held within sixty (60) days. If a single vacancy occurs in the Vice Chair, Secretary, or Treasurer no other offices will be vacated and that election shall be held within sixty (60) days to elect a new officer for that position only. In case of the absence of the Chair, or in the event of a vacancy for any reasons in that office, the duties of the district Chair shall devolve upon the Vice-Chair.
SECTION 4.09 – PROXIES
Any member of the Senatorial District Committee may give his or her signed proxy to: (1) Any other member or officer of the Senatorial District Committee; or (2) Any other member or officer of the Legislative District or County Committee that the member of the Senatorial District giving the proxy represents. However, no member shall be allowed to vote more than two (2) proxies and whenever the district committee acts as a nominating committee to select a candidate for the State Senate, a member must be present in person to vote.
SECTION 4.10 – QUORUM
A quorum for Senatorial District Committee meetings shall be a majority of the members elected thereto, including proxies; provided, however, that whenever the district committee acts as a nominating committee to select a candidate for State Senate, a majority of the members of the district committee must be present.
SECTION 4.11 – POWERS AND DUTIES
On the third Saturday in November after each general election, the Senatorial District Committee shall elect two (2) registered voters of the district, one (1) a man and one (1) a woman, as members of the State Committee. The members-elect of the Senatorial District Committee shall have the power to fill vacancies in the party ticket for State Senator in their respective district pursuant to statutory provisions.
SECTION 4.12 – RULES OF ORDER
The rules contained in “Roberts Rules of Order”, as most recently revised, shall govern meetings of the Senatorial District Committee in all cases where they are applicable and are not inconsistent with the Constitution or By-laws of this organization.